How To Share My Calendar In Outlook

The calendar feature in Outlook has been a handy feature for organizing meetings and group schedules. You can also share your Calendar with your team or other people to keep your work in sync.

However, adding other people to your Calendar might be challenging for a lot of people. Thus, in this article, we have compiled several ways to share calendar on different platforms.

Table of Contents

How to Share My Calendar in Outlook App on PC?

If you are using the Outlook app on your PC, there are two different ways to share your Calendar with other people. You can either share from the Calendar or the Home ribbon. You can follow whichever seems to be simplest for you.

However, you must note that a Microsoft Exchange account is required for you and the other person to share. Check out the steps below.

Note:If you have Office 365 account, you can set various preferences to view or edit Calendar while sharing it. But, with a normal Outlook account, you can only set either the edit or view option.

Through the Calendar Option

You can share the calendar in outlook by adding people to the sharing permissions. It is the simplest and quickest way.

Here’re the steps for Mac and Windows:

On Mac

From the navigation pane at the bottom, open the Calendar tab
From the left panel, select the Calendar to share and right-click on it
Select Sharing Permissions from the menu. The calendar properties dialogue box will display on your screen
Go to the Permissions tab and click on the + icon to Add people
Search for the person and select the Name
Click on the drop-down menu of the Permissions and select the Access preference
Then, click on Done

On Windows

Go to the Calendar tab on the bottom left corner.
Under My Calendars, choose the Calendar to share and right-click on it
From the menu, click on Sharing Permissions
On the dialogue box, select Add and enter the Name or email address of the person to the list
Select the person’s Name and under Permissions, set the Permission access preference
Finally, click on Apply. Hit on OK button to confirm

Through the Home Ribbon

Another way to share the calendar is through the Home Ribbon. There is a Calendar Permissions for mac users and a Share Calendar for Windows users. Follow the given steps.

On Mac

Open the Outlook app and navigate to the Calendar from the bottom
Then, choose the Calendar to share
From the Organize tab, click on the Calendar Permissions. You can see the Calendar Properties dialogue box
Go to Permissions Tab, and click on Add User
Type the Email address or Name of the person in the search box
Select the person and click on the Add button
Click on the drop-down menu of Permission level to set the preference
Finally, click on the OK button

On Windows

Go to the Outlook app and click on the Calendar icon from the bottom
Then, got to Home Tab and on the Manage Calendars menu, click on the Share Calendars
Then, choose the Calendar to share. Calendar Properties dialogue box will appear on your screen
Go to Permissions Tab and click on Add
Locate the person or enter the Name and select Add
Then, click on the OK button
Again, select the Name of the added person and under Permissions, choose the access you want to permit
Finally, click on the OK button to save

How to Share Calendar Through Outlook Website?

If you don’t have an Outlook app, you can also share the Calendar from the website. You can share using the share icon or sharing and permissions. You can follow the steps given below, whichever you think is the simplest.

Using Share Icon

You can find the Share icon on the top-right of the outlook website. Then, you can select a Calendar to share with people. Check out the steps below.

Log in to your Outlook account on a web browser
On the left panel, click on the Calendar icon
Then, Under My Calendars, select the Calendar you want to share
On the top-right corner, click on Share > Calendar
Enter an Email Address or Name in the dialogue box
Choose the preferred Permissions and Share access from the drop-down list
Click on Share

Using Sharing and Permissions

Similar to the Outlook app, you can add people to the calendar using Sharing and Permissions. Find out the steps for it below.

Open Outlook on a web browser and log in to your account
Click on Calendar
Select the calendar you wish to share and click on the Three-dots
Choose Sharing and Permissions from the menu
On the dialogue box, enter the Email address and choose the Permission access
Finally, click on Share

How to Share Calendar in Outlook on Mobile?

You can share the Calendar on your mobile from the calendar gear icon. The steps to sharing on Outlook 365 and a normal account is similar. As mentioned, the only difference is the Permission access option. Below, we have mentioned the steps for Office 365 on iOS and Android.

On iOS

Open the Outlook app and go to Calendar
Then, in the top-left corner, tap on the Calendar icon
On Calendar, tap on the Gear icon > Add people
Enter the Email address or Name to share and tap on the Right arrow to proceed
Now, tap on the address and choose the preferred Permissions and Share access
Tap on the Tick to confirm

On Android

Open the Outlook app and go to the Calendar tab on the bottom-right
On the top-right corner, tap on the Outlook icon
Find Calendar and tap on the Gear icon
Select Add People and enter the Name or email address
Now, tap on the Email ID and choose Permissions and Share access from the menu
To confirm, tap on the Tick icon

Other Ways to Share Calendar in Outlook

Besides adding people to share Calendar in Outlook, you can also publish it on a web page. But, you must have access to the WebDAV server. You can follow the steps given below.

Publish on a Web Page

On your Outlook app, go to Calendar Tab
From the Home ribbon, click on Publish Online
Then, select Publish to the WebDAV server
Type the WebDAV server location and choose your Publishing Preferences
Finally, click on the OK button

How to Stop Sharing Calendar in Outlook?

In case you want to stop sharing the Calendar in Outlook, you can remove them from the calendar permissions. But, you must note that the admin can only add or remove people from Calendar. Find out the steps given below.