While we generally use a printer for printing letters and A4-sized documents, we can also print envelopes with it. HP printers (both Inkjet and Laser) support a range of paper sizes including a few sizes for envelopes.
But, before starting printing you should know how to properly insert the envelopes into the paper tray. Then, you need to make a few adjustments to the printing preferences to get the printouts.
Table of Contents
Step 1: Know Your Envelope Size
You should first determine the size of the envelope you will be using. Printers with display panels generally show the paper size after inserting it into the paper tray. However, if your printer does not display the size, you should know the exact size of the envelope to print correctly without any alignment issues.
There is a range of envelope sizes supported by HP printers. You can measure the envelope and know which option to choose.
|Envelope Name||Envelope Size (Shorter side x Longer side)|
|Envelope #10||4.125 inches x 9.5 inches|
|Envelope DL||4.33 inches x 8.66 inches|
|Envelope C5||6.4 inches x 9 inches|
|Envelope C6||4.49 inches x 6.38 inches|
|No 6 ¾ Envelope||3.65 inches x 6.5 inches|
|Envelope Monarch||3.875 inches x 6.75 inches|
|Japanese Envelope (Chou #3)||4.72 inches x 9.25 inches|
|Japanese Envelope (Chou #4)||3.54 inches x 8.07 inches|
|Envelope A2||4.37 inches x 5.75 inches|
Step 2: Insert Envelope Into the Printer
Once you know the envelope size, you should now insert it into the paper tray of your printer. Depending upon the location of the paper tray, the insertion process can vary. We have discussed the process for a few printer models below.
For safety purposes, we recommend you insert only 5 envelopes at a time. Also, refrain from using low-quality and glossy envelopes. Only use standard envelopes made for printers. Similarly, do not use envelopes with windows and clasps. They may cause a paper jam on your printer or even damage it.
On HP Inkjet Printers With Rear Paper Tray
- Bring the envelope.
- Place the envelope into the paper tray such that the flap lies towards the left and the printing side of the envelope faces upwards.
- Shift the envelope all the way right off the paper tray.
- Use the paper guides to fasten the envelope. Avoid bending the envelope. Else it can result in bad print alignment.
On HP Inkjet Printers With Front Paper Tray
- Get the envelope and insert it into the paper tray such that the printing side faces downwards and the envelope flap lies to the left.
- Position the paper guides of the printer to fasten the envelope.
On HP LaserJet Printers With Front Paper Tray
- Insert the envelope such that the flap lies to the left hand side and the printing side face upwards.
- Reposition the paper fasteners to maintain the position of the envelope.
Step 3: Change the Printing Preferences
After positioning the envelope correctly into the paper tray, it’s time to change the paper size from the printing preferences of your HP printer. Your printer will then start to print in the selected envelope format.
- Hit Windows + R and type
control. Press Enter key. It will open Control Panel.
- Click Hardware and Sound > Devices and Printers.
- Go under the Printers section and right-click your HP printer.
- Choose the Printing preferences option from the context menu.
- On the new printing preferences window, jump to the Paper/Quality tab.
- Click the drop-down under Paper Size.
- Choose your Envelope size and click OK.
Step 4: Start Printing
Now that you have set the printing preferences on your HP printer, you can start printing on the envelope. We recommend Wordpad or MS Word to print the envelopes.
- Launch Wordpad on your computer.
- Type the text and modify it the way you want it to be printed on the envelope.
- Click File > Page setup.
- Choose the Paper size from the drop-down. By default, here you will see the paper size specified earlier in the printing preferences.
- Then, select Landscape Orientation.
- Uncheck Print Page Numbers.
- Specify Margins as per your preference and click OK.
- Now click File > Print > Print preview to know what your print will look like.
- Exit from the Print preview window.
- Then hit Ctrl + P shortcut.
- Choose your printer profile and click Print.
- The print out looks like this.
Through MS Word
- Launch Word on your PC and create a Blank document.
- Click Mailings tab on the top and choose Envelopes.
- Fill in the Delivery address (receiver’s address) and Return address (sender’s address) fields.
- Click the Envelope icon under Preview.
- Specify the Envelope size. You can also change fonts and margins from here.
- Click OK and then click the Print button.
- The printout looks like this.